Northwest Horticultural Council

Executive Committee

Committee Charter

1. Name: Executive Committee

2. Authority: The Executive Committee is established by the Board of Trustees, pursuant to Article V Section 5 of the bylaws of the Northwest Horticultural Council (NHC).

3. Function: To act on behalf of the entire Board in the intervals between meetings of the Board of Trustees. To appoint, compensate, and oversee the work of any registered public accounting firm employed by the NHC. To safeguard the overall objectivity of the financial statements, financial reporting, and the internal control process. To work on audit, budget, and personnel issues as called for by NHC policies. To be available to the president of the NHC when policy direction is requested.

4. Membership: The Executive Committee comprises three Trustees. These ordinarily shall be the current chair, vice chair, and immediate past chair. Should there be a vacancy in a position, the chair shall appoint a Trustee to bring membership of the Executive Committee to three.

5. Chair: The chair of the NHC Board of Trustees shall serve as chair of the committee.

6. Staff Coordination: The president of the NHC shall serve as staff to the committee.

7. Frequency of Meetings: The Executive Committee shall meet upon call of the chair, as thought useful, in intervals between meetings of the Board of Trustees. When possible, such meetings will be conducted by means of telephone or video conference calls. Minutes of Executive Committee meetings will be kept by staff and distributed to all Trustees and member secretaries in a timely fashion.

8. Date of Formation: July 23, 1999  (Charter amended August 26, 2004, and December 16, 2005)